Complete HIPAA compliance managed IT services. BAA support, PHI encryption, access controls, and audit-ready documentation generated automatically.
Last updated:
The Health Insurance Portability and Accountability Act (HIPAA) requires healthcare organizations to protect patient health information (PHI) through administrative, physical, and technical safeguards. As your technology partner, we become your Business Associate and share responsibility for protecting PHI.
BitLocker/FileVault for endpoints, TLS 1.2+ for data in transit, encrypted email (S/MIME or TLS), Azure Information Protection for cloud data, and encrypted backups with tested recovery procedures.
Minimum necessary access enforced through Azure AD groups, automatic provisioning/deprovisioning, conditional access policies, MFA for all users, and automatic session timeouts after inactivity.
Every configuration change, access event, policy update, and security incident is logged automatically with timestamps, user attribution, and before/after states. Generate audit packages on demand.
Documented incident response plan with 1-hour activation, forensic analysis to determine scope, OCR notification support (within 60 days), patient notification templates, and remediation guidance.
Endpoint encryption and compliance checks, remote wipe capability for lost/stolen devices, automatic security patching, disabled USB storage (or encrypted only), and mobile device management for BYOD.
24/7 threat detection via Microsoft Defender, real-time alerts for suspicious activity, quarterly security risk assessments, vulnerability scanning and remediation, and annual third-party security audits available.
Most IT providers generate documentation manually when an audit is announced. We log every access event, configuration change, and policy update in real time. When OCR comes knocking, you have a complete audit trail ready to go.
Many MSPs delay BAAs or try to exclude cloud services. We sign comprehensive BAAs that cover all services we provide, including cloud infrastructure, endpoint management, security monitoring, and support. No carve-outs, no exclusions.
The 60-day OCR notification window starts the moment you discover a breach. Our documented incident response protocol activates within 1 hour, includes forensic analysis to determine scope, and provides templated notifications for OCR and affected patients.
HIPAA compliance isn't just technical controls. It's understanding that providers need access to patient records during emergencies, that front-desk staff shouldn't see billing data, and that electronic prescribing requires specific audit trails.
Providers send patient information via regular email. We enforce S/MIME encryption or TLS-required transport, with automatic blocking of unencrypted PHI.
No record of who accessed what patient records. We enable comprehensive audit logging across EHR systems, file shares, and cloud services with tamper-proof retention.
Staff share passwords to EHR systems, making accountability impossible. We enforce unique user IDs, password policies, and automatic lockout after inactivity.
Organizations discover breaches months after they occur. We provide 24/7 monitoring, documented incident response procedures, and breach notification templates that meet OCR requirements.
Yes. As a covered entity's business associate, we sign BAAs and maintain our own HIPAA compliance program. Our BAA covers all services we provide including cloud infrastructure, endpoint management, security monitoring, and support services. We also ensure all our subcontractors (Microsoft, cloud providers, etc.) have BAAs in place.
We enforce encryption at rest and in transit for all PHI. This includes BitLocker/FileVault for endpoints, TLS 1.2+ for data in transit, encrypted email (S/MIME or TLS), Azure Information Protection for cloud data, and encrypted backups with tested recovery procedures. Encryption keys are managed through Azure Key Vault with role-based access.
Our systems generate audit-ready documentation automatically. Every configuration change, access event, policy update, and security incident is logged with timestamps, user attribution, and before/after states. We provide quarterly compliance reports and can generate audit packages on demand. Logs are stored in tamper-proof Azure Log Analytics with 7-year retention.
Our breach notification protocol activates within 1 hour of detection. We provide immediate incident containment, forensic analysis to determine scope and affected PHI, documentation for OCR notification (within 60 days), patient notification support, and remediation guidance to prevent recurrence. We maintain documented procedures that meet the HIPAA Breach Notification Rule requirements.
Yes. Many healthcare organizations run older EHR systems that require Windows 7/Server 2012. We create isolated network segments for legacy systems, implement compensating controls (application whitelisting, network isolation, strict access controls), maintain detailed risk assessments, and develop migration plans to modern platforms when feasible.
Our free HIPAA compliance assessment includes a technical controls audit (encryption, access controls, patching), administrative controls review (policies, training, BAAs), physical security assessment (server rooms, workstation security), risk analysis against HIPAA Security Rule requirements, and a prioritized remediation roadmap with cost estimates. The assessment takes 1-2 weeks and results in a detailed compliance gap analysis.
Free 30-minute assessment to identify compliance gaps and remediation costs. No obligation.