Healthcare organizations need enterprise-grade security that doesn't slow down patient care. We deliver HIPAA-compliant endpoint management, audit-ready documentation, and zero-touch migrations that keep your clinical systems running while modernizing everything else. From 50-bed clinics to 500-bed hospital systems, we've built compliant environments that pass audits on the first try.
If any of these sound like your organization, the issue isn't your team -- it's that general-purpose IT tools weren't built for HIPAA-regulated environments. You need infrastructure that treats compliance as a default, not an afterthought.
You have HIPAA policies on paper, but endpoints aren't consistently encrypted, and you can't prove compliance across your entire device fleet. An auditor asking "show me your encryption status for all devices" triggers a week of manual data collection instead of a single dashboard query.
Some devices are encrypted, some aren't, and you discover gaps only during audits when it's too late to fix without disruption. BitLocker keys aren't escrowed to Azure AD consistently, and you can't produce a compliance report that shows 100% encryption status across your fleet.
Every HIPAA compliance audit means weeks of manually gathering logs, screenshots, and policy documentation that should already be available. Your team spends 80+ hours per audit cycle compiling evidence instead of focusing on patient-facing IT operations.
Clinical devices need to be managed separately from standard endpoints, but you're using the same policies for everything. EHR workstations, medical imaging systems, and connected devices like infusion pumps all have different security requirements and maintenance windows that conflict with general IT policies.
High staff turnover in healthcare means constant onboarding and offboarding. Travel nurses, per diem staff, and residents cycle through every few weeks. Former employees still have PHI access longer than they should because offboarding is a 12-step manual process that gets skipped under pressure.
Your clinical systems run on legacy infrastructure, and any IT modernization project risks disrupting patient care operations. You need to migrate from on-prem AD to Entra ID, upgrade from SCCM to Intune, and harden endpoints, but you can't afford even 15 minutes of EHR downtime during a patient care shift.
Our healthcare IT deployments address every category of the HIPAA Security Rule. This is not a marketing checklist -- these are the specific controls we implement and validate in every healthcare engagement.
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We deploy Microsoft Intune with healthcare-specific compliance policies that enforce BitLocker encryption at enrollment, require device health attestation before granting access to clinical applications, and automatically quarantine non-compliant devices from accessing PHI. Every device in your fleet gets the same baseline: AES-256 encryption, firewall enabled, antivirus current, and OS patched within your defined SLA. Devices that fall out of compliance are automatically blocked from Exchange, SharePoint, and EHR access within 4 hours, with automated notifications to both the user and IT. We configure Intune compliance policies specifically for healthcare workflows, including grace periods that account for shift-based device sharing and maintenance windows that never overlap with patient care hours.
Conditional Access policies designed for healthcare workflows go beyond simple MFA requirements. We implement device compliance gates that verify encryption, OS version, and threat level before granting access to Epic, Cerner, or any EHR system. Location-based controls restrict PHI access to approved networks while allowing general productivity apps from any location. Emergency access procedures ensure that clinicians can always reach patient data in urgent situations through break-glass accounts that trigger immediate security alerts and create a full audit trail. We configure policies that differentiate between clinical workstations, nursing stations, mobile rounding devices, and administrative endpoints, each with appropriate security levels that match the risk profile of the access scenario.
HIPAA and SOC 2 compliance reports are generated automatically from your Intune tenant, Azure AD, and Microsoft 365 compliance center. Security baselines are documented with version history showing every change. Change control logs are maintained with approval chains and rollback procedures. When auditors arrive, everything they ask for is already prepared: device encryption status reports, MFA adoption dashboards, security incident logs, access review completion certificates, and patch compliance timelines. Our clients typically reduce audit preparation time from 80+ hours to under 8 hours per audit cycle because the evidence is collected continuously, not scrambled together after the fact.
Clinical equipment requires separate device groups with isolation from general network traffic, dedicated monitoring dashboards, and patching schedules that respect medical device FDA clearance requirements. We create Intune device categories for EHR workstations, medical imaging systems, infusion pumps, and bedside monitors, each with tailored compliance policies. Medical imaging (PACS) systems get network segmentation and dedicated compliance policies that prioritize uptime over rapid patching. Connected IoT medical devices receive firmware update rings with staged rollouts and isolated VLANs that prevent lateral movement in the event of a compromise.
New hires get compliant devices on day one through Autopilot pre-provisioning that ships devices directly from the manufacturer to the employee. The device arrives configured with all clinical applications, security policies, and EHR access appropriate to their role. Departing employees lose access immediately through automated workflows triggered by HR system integration: accounts disabled, devices remote-wiped, licenses reclaimed, and manager notified, all within a 4-hour SLA. For travel nurses and per diem staff, we provide pre-staged device pools that provision role-appropriate access in under 30 minutes through self-service enrollment with department-specific Autopilot profiles.
We sign your BAA and take HIPAA liability seriously. Our Secure tier includes full BAA coverage with documented security controls that map directly to the HIPAA Security Rule. This isn't a checkbox exercise -- we maintain our own SOC 2 Type II compliance program, conduct annual penetration testing, and provide evidence of our own controls upon request. We're not just a vendor; we're your compliant business associate with shared responsibility for protecting PHI.
We've deployed Intune alongside every major EHR platform. Here's how we handle the specific technical requirements for each.
We configure Conditional Access policies specifically for Epic clinical workstations, ensuring that devices accessing Epic Hyperspace meet full compliance requirements including encryption, antivirus currency, and OS patch level. For Epic Rover mobile (iPad and iPhone), we deploy Intune app protection policies that containerize Epic data, prevent copy-paste to unmanaged applications, and enforce PIN protection at the app level. Epic's Citrix-based Hyperspace Web access gets additional Conditional Access controls that verify both device compliance and user identity through certificate-based authentication. We also configure shared device mode for clinical workstations used by multiple clinicians during shift rotations, ensuring fast sign-in/sign-out while maintaining per-user audit trails.
Cerner deployments require device trust policies that validate endpoint health before granting access to PowerChart. We implement certificate-based authentication for Cerner PowerChart access, eliminating password-based login for clinical workstations while maintaining HIPAA audit trail requirements. Smart card and proximity badge integrations enable tap-and-go authentication at nursing stations. For Cerner CommunityWorks (cloud-hosted), we layer Conditional Access policies that enforce device compliance and network location requirements before allowing access to the cloud-hosted EHR environment.
Medical imaging systems, including PACS (Picture Archiving and Communication Systems) and RIS (Radiology Information Systems), require network segmentation to isolate DICOM traffic from general network communications. We create dedicated Intune compliance policies for imaging workstations that prioritize system stability and uptime over aggressive patching. Firmware update rings for imaging hardware follow a staged approach: vendor validation first, then limited pilot, then full deployment, never during radiology reading hours. PACS archive servers receive isolated VLAN configurations with firewall rules that restrict access to only authorized radiology workstations and referring physician viewers.
Connected medical devices like infusion pumps, patient monitors, and ventilator systems require IoT device management with firmware update rings and isolated VLANs. We deploy Microsoft Defender for IoT to provide visibility into connected medical device behavior, detect anomalous traffic patterns that could indicate compromise, and alert on unauthorized communication attempts. Firmware updates are staged through controlled deployment rings with rollback capabilities, ensuring that no device update disrupts active patient care. Each device category gets its own network segment with strict east-west traffic controls that prevent a compromised infusion pump from reaching the EHR database.
Every quarter, you receive a comprehensive compliance report that documents your security posture across all HIPAA-relevant dimensions. Here's what it contains.
| Metric | Target | Description |
|---|---|---|
| Device Encryption Status | 100% | BitLocker AES-256 verified on every managed endpoint with key escrow confirmation |
| MFA Adoption Rate | 99%+ | Multi-factor authentication enrollment across all user accounts with PHI access |
| Security Incidents | 0 breaches | Count of security incidents, categorized by severity, with resolution times and root cause |
| Patch Compliance | 95%+ within 14 days | Critical and high-severity patches applied within SLA across all managed devices |
| Access Review Completion | 100% | Quarterly access reviews completed with attestation by department managers |
| PHI Access Audit Log | 100% captured | Summary of PHI access events with anomaly detection flags and investigation status |
| Endpoint Compliance Rate | 98%+ | Devices meeting all compliance policy requirements (encryption, AV, OS, firewall) |
| Offboarding SLA | 4-hour SLA met | All departing employee access revoked within 4 hours of HR notification |
A 150-bed regional hospital with three satellite clinics needed to migrate 800 devices from on-premises Active Directory and SCCM to Entra ID and Intune. Their existing infrastructure had grown organically over 12 years, with inconsistent encryption, no centralized compliance reporting, and manual processes for everything from onboarding to offboarding. Their last HIPAA audit resulted in 6 findings, and their cyber insurance carrier was threatening premium increases.
We deployed our zero-touch migration approach over 4 weeks, migrating devices department by department during off-shift hours. Clinical systems, including Epic Hyperspace workstations and PACS viewing stations, were migrated with zero downtime during patient care hours. Every device received BitLocker encryption, Conditional Access enforcement, and automated compliance reporting on day one of migration.
With 25 years deploying Microsoft infrastructure in healthcare, finance, and government, we understand the intersection of compliance requirements and operational reality. We know that a technically perfect security policy is worthless if it blocks a nurse from accessing patient records during an emergency. Our configurations balance security with usability, using risk-based Conditional Access policies that apply the right level of scrutiny to the right access scenarios. Administrative tasks get MFA every time. Emergency patient lookups through verified clinical workstations get streamlined access with full audit logging.
Our Secure tier includes Business Associate Agreement coverage and HIPAA-specific compliance reporting that maps directly to the 45 CFR 164 Security Rule requirements. This isn't a generic compliance checkbox -- it's a tailored program that addresses administrative, physical, and technical safeguards with evidence you can hand directly to an auditor. We maintain our own SOC 2 Type II certification, conduct annual third-party penetration testing, and provide documentation of our internal controls upon request from your compliance team.
We migrate endpoints without wiping devices, disrupting clinical workflows, or requiring downtime during patient care hours. Your EHR and clinical systems stay operational throughout the migration because we use a phased approach that migrates device management in the background while the clinician continues working. The user experience during migration is seamless: they log in one morning and their device is now managed by Intune instead of SCCM, with all applications intact and all data preserved. We've completed over 50 healthcare migrations with zero reported clinical system disruptions.
Yes. We implement HIPAA-compliant IT infrastructure including encrypted communications, access controls, audit logging, and business associate agreements (BAAs).
Endpoint management, HIPAA compliance, secure email, encrypted file sharing, mobile device management for clinical staff, and 24/7 monitoring.
Yes. Intune manages shared clinical workstations, nurse tablets, physician mobile devices, and IoT medical devices with HIPAA-compliant policies.
Through Microsoft Defender endpoint protection, Entra ID conditional access, data loss prevention policies, encrypted communications, and continuous compliance monitoring.
Pricing is based on number of users and devices. Most healthcare practices see 30-40% cost savings compared to in-house IT teams. Free assessment available.
Start with a free 30-minute security assessment. We'll identify your compliance gaps and show you exactly how we'd close them.